General Compliance and Document Checklist

Education and Employment

It’s a good idea to keep copies of education and employment documents. Keep copies of the following:

• •Academic records: Copies of diplomas, degrees, or certificates from your home country or the U.S.

• •Work authorization: Store a valid Employment Authorization Document (EAD), if required.

• •Resume and references: Keep an updated resume and list of professional references.

• •Language certifications: It’s helpful to have proof of English proficiency (TOEFL, IELTS, etc.) if required for work or school.

• •Professional licenses: Ensure any required certifications or licenses are up to date (examples include healthcare, construction, or driving).

   

Family Documents

Family documents are important for personal privacy and safety. Make sure you have secured copies of these documents. 

• •Birth certificates: You want to keep official documents for all family members (originals and translated copies if from abroad).

• •Marriage certificate: Valid marriage certificates should be kept in a safe place.

• •Custody or guardianship papers: Absolutely, secure all legal documents related to child custody or guardianship.

• •Emergency plan for children: Written plan for guardianship in case of emergencies, especially if parents are undocumented.

   

Legal Compliance

There are certain items that can be very helpful from a legal compliance standpoint. Make sure you understand your rights and have legal assistance when necessary. Here are some things to consider. 

• •Know your rights: Familiarize yourself with your rights regarding work, housing, and interactions with law enforcement and be ready to exercise those rights. 

• •Attorney contacts: Have contact information for an immigration or general attorney for legal questions or emergencies. If you need assistance at a low cost, consider LULAC, MALDEF, or Hispanic Federation.

• •Power of attorney: Establish a power of attorney to handle your affairs in the event that you are unable to do so.

• •Will or estate plan: Create a will or estate plan to protect your assets and family’s future.

   

Housing Documents and Compliance

Regardless of whether you rent or own, you’ll want to keep your housing documents close to prove your residency.

• •Lease or mortgage agreement: Keep updated copies of your lease, rental agreements, or mortgage documents.

• •Utility bills: Retain proof of payments for utilities (electricity, water, internet, etc.).

• •Rental or home repairs: Document any agreements or receipts for repairs or maintenance.

   

Physical and Digital Security

It’s always a good idea to make sure your physical and digital documents are secure. Here are some things to think about to keep your personal data safe. 

• •Secure physical documents: Make sure that physical copies of important documents are kept in a secure location in a fireproof safe. 

• •Digital copies: Keep secure digital backups of all critical documents in a cloud backup space so that you can access them in the event of a disaster.

• •Passwords and online security: Use strong passwords and enable two-factor authentication for online accounts to keep your details private and safe. 

• •Cyber scams: Be aware of common scams and those targeting immigrants or those in the Hispanic community.

By following this checklist, you can ensure that you and your family remain organized, protected, and compliant with U.S. regulations while building a secure and prosperous life.